Dedicated Email Server

A Dedicated Email Server is a specialized server set up to send, receive, and store emails for an organization, business, or individual. Instead of using public email services such as Gmail, Outlook, or Zoho Mail, businesses can build or rent a dedicated email server from providers like VietSEO to have full control over their email system.

Pricing for Dedicated Email Server Services

Discover flexible and transparent pricing for Dedicated Email Server services offered by Viet SEO, designed to give your business optimal email management, enhanced security, and complete data control. Explore various service packages tailored specifically to your organization's needs and budget.

Plan	Price (6 months)	Storage	Email Addresses	Email Forwarders	Mail Lists	Add-on Domains
Basic	8,000,000 VND	300GB	Unlimited	Unlimited	Unlimited	5
Advanced	18,000,000 VND	500GB	Unlimited	Unlimited	Unlimited	7
Professional	30,000,000 VND	1000GB	Unlimited	Unlimited	Unlimited	10
Enterprise	40,000,000 VND	2000GB	Unlimited	Unlimited	Unlimited	15

Included Features in All Plans:

1. SSL Encryption
2. Spam Protection with SpamAssassin & Kaspersky
3. SPF/DKIM/DomainKeys Authentication
4. Backup SMTP
5. Data Backup for the Last 6 Months

Estimated Costs for Setting Up a Dedicated Email Server

When planning to set up a dedicated email server, understanding the estimated costs involved helps businesses effectively budget and allocate resources. VietSEO provides detailed guidance and cost analysis, enabling you to make informed decisions for a secure, efficient, and reliable email infrastructure.

Expense Item	Estimated Cost
Physical Server (or high-spec PC)	20,000,000 VND
Monthly Electricity Consumption	300,000 - 400,000 VND
Broadband Internet	1,000,000 - 2,000,000 VND/month
Data Backup (Cloud or HDD)	500,000 - 6,000,000 VND/month
Hardware Maintenance & Replacement	300,000 - 3,000,000 VND

• Initial Setup Cost: Approx. 10,000,000 VND
• Monthly Maintenance Cost: 1,000,000 - 2,000,000 VND (depending on chosen services)

Benefits of Using a Dedicated Email Server

A dedicated email server offers greater control, enhanced security, and improved reliability compared to public email services. With Viet SEO, businesses can take full advantage of these benefits to build a professional communication system tailored to their specific needs.

1. High Security & Full Control

• Full management and control over email data.
• Can implement security policies such as encryption, two-factor authentication (2FA), spam filtering, and virus protection.
• Eliminates risks of data leaks from public email providers.

2. Flexible Management & No Limitations

• No restrictions on storage capacity or daily outgoing emails.
• Full control over creating, deleting, and managing email accounts.
• Can integrate with internal systems such as CRM and ERP.

3. Enhanced Business Image

• Custom domain email (e.g., name@yourcompany.com) ensures a professional look when communicating with clients and partners.
• Helps build brand identity and credibility.

4. Stable Performance

• No reliance on third parties, ensuring fast email delivery and reception.
• Reduces the risk of IP blacklisting or emails being marked as spam.

Considerations Before Choosing a Dedicated Email Server

Before investing in a dedicated email server, businesses should carefully assess factors such as technical expertise, maintenance requirements, upfront and ongoing costs, and scalability. Partnering with a reliable provider like Viet SEO can help simplify the process and ensure you choose a solution that aligns with your long-term goals.

1. Higher costs compared to public email services.
2. Requires technical expertise for setup, management, and maintenance.
3. Needs a stable network infrastructure, including high-speed internet and an uninterrupted power supply.

Popular Types of Dedicated Email Servers

There are several types of dedicated email servers commonly used by businesses, each offering different levels of control, performance, and scalability. VietSEO helps organizations evaluate options such as self-hosted servers, managed servers, and cloud-based dedicated solutions to select the most suitable setup for their operational needs.

1. Dedicated Email Server (On-Premises Server)

• Best for: Large businesses needing high security.
• Pros: Powerful performance, dedicated resources, full control.
• Cons: High investment cost, requires an IT team for operation.

2. Cloud Email Server

• Best for: Small and medium-sized businesses looking for cost efficiency.
• Pros: Scalable, no hardware investment, simple maintenance.
• Cons: Dependent on cloud service providers.

3. Managed Email Server

• Best for: Businesses without an in-house IT team.
• Pros: Fully managed by the provider, 24/7 technical support.
• Cons: Limited customization options.

4. Microsoft Exchange Server / Google Workspace Enterprise

• Best for: Businesses requiring email integration with collaboration tools.
• Pros: Seamless synchronization with office applications (Outlook, Teams, Calendar, Drive).
• Cons: Higher costs compared to traditional email solutions.

Why Choose a Dedicated Email Server?

A dedicated email server provides businesses with full control over email operations, enhanced security, and better customization compared to shared or public email services. With support from Viet SEO, organizations can implement a reliable and scalable email infrastructure that aligns with their branding and data protection standards.

• Fast handling of large email volumes
• No limits on accounts or outgoing emails
• Ensures data security & privacy
• User-friendly management system for creating & managing email accounts
• Effective virus and spam protection
• Dedicated IP reduces risk of email rejections due to blacklists

Key Features of a Dedicated Email Server

A dedicated email server offers essential features such as complete data ownership, enhanced security protocols, customizable storage, dedicated IP addresses, and advanced spam filtering. With VietSEO, businesses gain access to a robust and scalable email solution tailored to meet both operational and compliance requirements.

1. SPF, DKIM, DMARC, PTR Support for email authentication and reliability.
2. SMTP Backup to prevent email sending failures.
3. CatchAll to receive emails even with incorrect addresses.
4. ActiveSync Support, Role-based Administration, Usage Monitoring.
5. SMTP Log Tracking, Employee Email Management, Custom Spam Filtering.
6. Digital Signature Integration to prevent email spoofing.
7. SSL Protocol Support for enhanced security.
8. Multi-platform Compatibility: Webmail, Outlook, Gmail, mobile devices.
9. Advanced Features: Email recall, scheduled email sending, email reminders.

Should You Choose a Dedicated Email Server or a Public Email Service?

Choosing between a dedicated email server and a public email service depends on your business’s priorities for security, control, scalability, and cost. While public email services offered by popular email service providers are convenient and low-maintenance, a dedicated email server—especially when supported by Viet SEO—offers greater customization, data privacy, and professional branding tailored to your organization's unique needs.

Criteria	Dedicated Email Server	Public Email Service (Gmail, Outlook, Yahoo)
Security & Privacy	High, full data control	Lower, emails scanned for ads
Customization	Fully customizable	Limited configurations
Email Sending Limits	No limits	Sending limits apply
Cost	Higher initial cost	Lower, subscription-based
Complexity	Requires IT expertise	Simple, no technical skills needed

Choose a Dedicated Email Server if your business requires high security, full data control, and unlimited email sending capacity.

Conclusion

Investing in a dedicated email server is a strategic move for businesses seeking greater control, security, and professionalism in their communication. With flexible pricing and reliable support from VietSEO, you can choose a service package that aligns perfectly with your operational needs and long-term goals.