Business email services providers

A business email is a professional email service that uses the company's own domain (e.g., contact@yourcompany.com) instead of free email services like Gmail, Yahoo, or Outlook. Using a business email helps establish credibility, professionalism, and trust with customers and partners. For teams and businesses in the VietSEO field, it also enhances brand image and supports more effective communication in SEO and marketing campaigns.

Business Email Service Pricing

Business email services come with various pricing plans tailored to different needs—from small teams to large enterprises. These plans often include features like custom domain usage, increased storage, advanced security, and technical support. For businesses operating in the Viet SEO industry, choosing the right email plan not only ensures professional communication but also supports branding and the smooth execution of SEO and marketing strategies.

Service	Price / Year	Storage	Number of Emails	SSL Encryption	Spam Protection
Mail Economy #1	900K VND	6GB	6 emails	✔	✔
Mail Economy #2	1,600K VND	12GB	25 emails	✔	✔
Mail Server #1	2,800K VND	25GB	55 emails	✔	✔
Mail Server #2	4,500K VND	55GB	110 emails	✔	✔

📌 Note: Prices do not include VAT. Free setup & installation support.

Why Should Businesses Use a Custom Email?

Using a custom email with your own domain (e.g., yourname@yourcompany.com) enhances professionalism, builds brand trust, and improves communication consistency. It also strengthens your brand identity across all customer touchpoints. For businesses in the VietSEO industry, a custom email is not just about appearance—it plays a vital role in email outreach, client engagement, and boosting credibility in digital marketing and SEO campaigns.

1️⃣ Enhance Professionalism

• A business email establishes a professional and trustworthy image when communicating with clients and partners.
• An email like support@yourcompany.com looks far more credible than yourcompany@gmail.com.

2️⃣ Strengthen Brand Identity

• Using a custom domain email promotes brand awareness with every email sent.
• Employees have emails with the same @yourcompany.com format, ensuring consistency and professionalism.

3️⃣ Improve Security & Prevent Fraud

• Business emails are encrypted and protected with SSL, SPF, DKIM, and DMARC to prevent email spoofing and phishing attacks.
• Advanced spam, virus, and phishing protection ensure data security for the company.

4️⃣ Easy Account Management

• Companies can create, delete, and manage employee email accounts as needed.
• When an employee leaves, their email can be revoked to protect internal information.

5️⃣ Better Communication & Team Collaboration

• Integrates with enterprise tools like Google Workspace (Gmail, Drive, Meet) or Microsoft 365 (Outlook, Teams, OneDrive).
• Enables file sharing, calendar management, and contact lists for improved collaboration across departments.

6️⃣ Enhance Marketing & Customer Service

• Business emails avoid spam filters, ensuring messages land in the main inbox.
• Helps manage customer contacts and run professional email marketing campaigns.

Types of Business Email Hosting Services

Business email hosting comes in various forms, each offering different levels of performance, storage, and control. Common types include shared email hosting, dedicated email servers, and cloud-based solutions like Google Workspace or Microsoft 365. Choosing the right type depends on your business size, communication needs, and security requirements. For companies in the Viet SEO field, reliable email hosting is essential for managing campaigns, building brand trust, and maintaining seamless communication with clients and partners.

🔹 Email Hosting on Web Hosting

• Free with hosting purchases but comes with limited storage.
• Not suitable for large businesses or bulk email sending.

🔹 Third-Party Email Hosting (Google Workspace, Microsoft 365, Zoho Mail, etc.)

• High performance, stability, and strong security.
• Higher cost but ideal for professional and secure business communication.

🔹 Dedicated Email Server

• Best for large enterprises requiring high security and complete control.
• Requires IT professionals to manage the system.

📌 Important: Do not store emails on the same server as your website. If the server crashes, emails will also be affected.

Important Email Protocols

Email protocols like POP3, IMAP, and SMTP are essential for sending, receiving, and syncing emails between mail servers and user devices. Understanding how these protocols work helps ensure smooth and secure communication across platforms. For businesses and professionals in the VietSEO industry, properly configured email protocols not only improve reliability but also support seamless outreach and campaign management, contributing to more effective SEO strategies.

🔹 IMAP (Internet Message Access Protocol)

• Emails are stored on the server and can be accessed from multiple devices.

🔹 POP3 (Post Office Protocol 3)

• Emails are downloaded to a personal device and deleted from the server.

🔹 SMTP (Simple Mail Transfer Protocol)

• Standard protocol used to send emails between email servers.

👉 IMAP is recommended over POP3 to access emails from multiple devices.

Why Not Use Free Email for Business?

Using free email services like Gmail or Yahoo for business purposes can undermine your brand’s professionalism and reduce customer trust. These accounts often lack advanced security features, custom branding, and full administrative control. For companies working in the Viet SEO industry, a professional email with a custom domain is crucial for building credibility, supporting outreach efforts, and enhancing the effectiveness of SEO and digital marketing campaigns.

🚫 Unprofessional – Customers may not trust emails from Gmail or Yahoo.

🚫 Low Security – Free email accounts are more vulnerable to hacking or impersonation.

🚫 High Spam Risk – Free emails often get filtered out by business email security systems.

🚫 Lack of Control – You cannot manage or revoke employee emails when they leave.

✅ Best Solution: Invest in a professional business email service to ensure credibility, security, and efficiency.

Things to Consider When Choosing a Business Email Provider

Choosing the right business email provider is essential for ensuring secure, reliable, and professional communication. Key factors to consider include storage capacity, uptime guarantees, security features, support quality, and integration options with other tools. For businesses operating in the VietSEO field, selecting a provider that offers high deliverability and strong spam protection is especially important to maintain credibility and support effective SEO and email marketing efforts.

1️⃣ Choose a Reputable Provider

• 24/7 technical support for troubleshooting.
• 99%+ inbox delivery rate for reliable email communication.
• Strong security features like anti-spam and SSL encryption.

2️⃣ Use a Proper Email Naming Format

• Keep email addresses short and easy to remember.
• Use department-based emails (e.g., sales@yourcompany.com, support@yourcompany.com).

3️⃣ Prioritize Security

• Implement DMARC, SPF, and DKIM to prevent email spoofing.
• Protect internal data and prevent leaks.

4️⃣ Establish Email Usage Policies

• Employees must follow email security policies.
• Restrict access and prevent personal email use for work purposes.

Conclusion

A business email is not just a communication tool; it is a key factor in building brand identity, securing data, and improving workplace productivity.

Investing in a professional business email service helps your company grow sustainably, enhance credibility, and optimize operations. For teams and businesses in the Viet SEO field, a reliable email system also supports client communication, campaign management, and builds trust in every interaction.

If you're looking for a business email solution, choose the right service today!