Business email services providers

A business email is a professional email service that uses the company's own domain (e.g., contact@yourcompany.com) instead of free email platforms like Gmail, Yahoo, or Outlook. Using a business email helps establish credibility, professionalism, and trust with customers and partners. For teams and businesses working with digital marketing providers like VietSEO, it also enhances brand image and supports more effective communication in SEO and marketing campaigns.

Business Email Service Pricing

Choosing the right business email service doesn’t have to be complicated. With a range of pricing options tailored to different business sizes and needs, it's easier than ever to find a solution that fits your goals. Whether you're a startup or a growing Viet SEO agency, investing in a professional email setup helps boost credibility, streamline communication, and support your long-term marketing efforts.

Service	Price / Year	Storage	Number of Emails	SSL Encryption	Spam Protection
Mail Economy #1	900K VND	6GB	6 emails	✔	✔
Mail Economy #2	1,600K VND	12GB	25 emails	✔	✔
Mail Server #1	2,800K VND	25GB	55 emails	✔	✔
Mail Server #2	4,500K VND	55GB	110 emails	✔	✔

📌 Note: Prices do not include VAT. Free setup & installation support.

Why Should Businesses Use a Custom Email?

Using a custom email address (like yourname@yourcompany.com) instantly adds a layer of professionalism and trust to your business communications. It reinforces your brand identity, improves credibility, and gives customers more confidence when interacting with your team. For a VietSEO company, where clear, consistent communication is key to client relationships and campaign success, a custom email is not just an upgrade — it's a necessity.

1️⃣ Enhance Professionalism

• A business email establishes a professional and trustworthy image when communicating with clients and partners.
• An email like support@yourcompany.com looks far more credible than yourcompany@gmail.com.

2️⃣ Strengthen Brand Identity

• Using a custom domain email promotes brand awareness with every email sent.
• Employees have emails with the same @yourcompany.com format, ensuring consistency and professionalism.

3️⃣ Improve Security & Prevent Fraud

• Business emails are encrypted and protected with SSL, SPF, DKIM, and DMARC to prevent email spoofing and phishing attacks.
• Advanced spam, virus, and phishing protection ensure data security for the company.

4️⃣ Easy Account Management

• Companies can create, delete, and manage employee email accounts as needed.
• When an employee leaves, their email can be revoked to protect internal information.

5️⃣ Better Communication & Team Collaboration

• Integrates with enterprise tools like Google Workspace (Gmail, Drive, Meet) or Microsoft 365 (Outlook, Teams, OneDrive).
• Enables file sharing, calendar management, and contact lists for improved collaboration across departments.

6️⃣ Enhance Marketing & Customer Service

• Business emails avoid spam filters, ensuring messages land in the main inbox.
• Helps manage customer contacts and run professional email marketing campaigns.

Types of Business Email Hosting Services

There are several types of business email hosting services available today, ranging from basic shared hosting to advanced cloud-based solutions like Google Workspace or Microsoft 365. The right choice depends on your business size, security needs, and integration requirements. For digital marketing providers like Viet SEO, choosing a reliable email hosting service ensures smooth communication, better team collaboration, and a more professional presence in every client interaction.

🔹 Email Hosting on Web Hosting

• Free with hosting purchases but comes with limited storage.
• Not suitable for large businesses or bulk email sending.

🔹 Third-Party Email Hosting (Google Workspace, Microsoft 365, Zoho Mail, etc.)

• High performance, stability, and strong security.
• Higher cost but ideal for professional and secure business communication.

🔹 Dedicated Email Server

• Best for large enterprises requiring high security and complete control.
• Requires IT professionals to manage the system.

📌 Important: Do not store emails on the same server as your website. If the server crashes, emails will also be affected.

Important Email Protocols

Understanding key email protocols like SMTP, IMAP, and POP3 is essential for setting up and managing business email effectively. These protocols control how emails are sent, received, and stored across devices. At VietSEO company, we emphasize the importance of configuring these protocols correctly to ensure secure, reliable communication—especially for businesses running digital marketing and SEO campaigns that rely on consistent client interaction.

1 IMAP (Internet Message Access Protocol)

• Emails are stored on the server and can be accessed from multiple devices.

2 POP3 (Post Office Protocol 3)

• Emails are downloaded to a personal device and deleted from the server.

3 SMTP (Simple Mail Transfer Protocol)

• Standard protocol used to send emails between email servers.

👉 IMAP is recommended over POP3 to access emails from multiple devices.

Why Not Use Free Email for Business?

While free email services like Gmail or Yahoo may seem convenient, they can make a business appear less professional and trustworthy. These addresses often lack brand consistency and offer limited control over security and data management. For a Viet SEO agency looking to build credibility and maintain strong client relationships, using a custom business email is a smarter, more strategic choice that reflects professionalism and reliability.

🚫 Unprofessional – Customers may not trust emails from Gmail or Yahoo.

🚫 Low Security – Free email accounts are more vulnerable to hacking or impersonation.

🚫 High Spam Risk – Free emails often get filtered out by business email security systems.

🚫 Lack of Control – You cannot manage or revoke employee emails when they leave.

✅ Best Solution: Invest in a professional business email service to ensure credibility, security, and efficiency.

Things to Consider When Choosing a Business Email Provider

When selecting a business email provider, factors like uptime reliability, security features, storage capacity, and customer support should be top priorities. It’s also important to consider integration with tools your team already uses, such as calendars and project management platforms. A VietSEO agency, for instance, needs an email solution that not only ensures smooth internal communication but also supports efficient collaboration across SEO and digital marketing campaigns.

1️⃣ Choose a Reputable Provider

• 24/7 technical support for troubleshooting.
• 99%+ inbox delivery rate for reliable email communication.
• Strong security features like anti-spam and SSL encryption.

2️⃣ Use a Proper Email Naming Format

• Keep email addresses short and easy to remember.
• Use department-based emails (e.g., sales@yourcompany.com, support@yourcompany.com).

3️⃣ Prioritize Security

• Implement DMARC, SPF, and DKIM to prevent email spoofing.
• Protect internal data and prevent leaks.

4️⃣ Establish Email Usage Policies

• Employees must follow email security policies.
• Restrict access and prevent personal email use for work purposes.

Conclusion

A business email is not just a communication tool; it is a key factor in building brand identity, securing data, and improving workplace productivity. If you're looking for a business email solution, choose the right service today!